Traditional PA Job Description Template

This Traditional PA job description has been created by Tiger Recruitment as a basic template for our clients’ benefit. It is generic and will need to be tailored to the specifics of each company’s requirements.

Traditional PA job description

Key responsibilities:

  • Efficient minute-taking in team and client meetings of all sizes 
  • Extensive travel with the MD to meetings and conferences, sometimes internationally 
  • Clear and accurate typing up of all letters, memos, reports and similar documents from shorthand notes 
  • Saving and archiving where necessary all documents in the company database
  • Occasional transcribing of dictation and voice memos
  • Implementing and maintaining an office filing system
  • First point of contact for all incoming calls and visits 
  • Complex diary management, both business and personal, for the MD and team
  • Extensive and efficient email correspondence 
  • Answering telephone calls in a timely fashion, taking clear, detailed messages
  • Organisation of meetings including booking venues, ordering refreshments and minute taking

Essential requirements:

  • Secretarial college desirable, but not necessary  
  • At least three years’ experience in a similar role  
  • Excellent written and verbal communication skills
  • Competent with all Microsoft Office packages
  • Polite telephone manner

Personality profile:

  • Extremely organised 
  • Detail-orientated
  • Focused and responsive
  • Takes initiative
  • An excellent multi-tasker

Benefits:

  • Competitive salary and bonus
  • Gym membership
  • Company phone 
  • Pension scheme 
  • Health care
  • 25 holidays per annum

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