Team Secretary Job Description Template

This Team Secretary job description has been created by Tiger Recruitment as a basic template for our clients’ benefit. It is generic and will need to be tailored to the specifics of each company’s requirements.

Team Secretary job description

Key responsibilities:

  • Provide secretarial and administrative support to a team of executives and partners
  • Liaising with other Team Secretaries to ensure the smooth running of the business and effective communication throughout 
  • Extensive diary management of the team on both a business and personal level 
  • Organising travel and accommodation 
  • Answering telephones in a timely and affable manner 
  • Extensive email correspondence 
  • Arranging internal and external meetings and their relevant logistics including room booking, refreshments and document preparation 
  • Formatting and typing letters, presentations and other correspondence as required 
  • Processing expense claims forms 
  • Providing cover for other secretaries when necessary 
  • Treating all information as confidential
  • Willing to work outside of office hours

Essential requirements:

  • Educated to a minimum A-level standard 
  • At least two years previous secretarial experience
  • Accustomed to working under pressure for a demanding team
  • Competent with all Microsoft Office packages
  • Polite telephone manner
  • Excellent standard of written English 

Desirable qualities:

  • Team-player
  • Extremely organised
  • Excellent multi-tasker
  • Flexible 
  • Committed to quality and accuracy 

Benefits:

  • Competitive salary and bonus
  • Gym membership
  • Company phone 
  • Pension scheme 
  • Health care
  • 25 holidays per annum

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