Office Assistant Job Description Template

This Office Assistant job description has been created by Tiger Recruitment as a basic template for our clients’ benefit. It is generic and will need to be tailored to the specifics of each company’s requirements.

Office Assistant job description

Key responsibilities:

  • Assisting the Office Manager with daily administrative tasks
  • Meeting and greeting all clients and visitors to the building 
  • Answering phones in a timely and polite manner, taking detailed and accurate messages when necessary
  • Updating the in-house database e.g. client and staff contact details
  • Basic invoice and expense management
  • Extensive email correspondence, occasionally covering colleagues’ mailboxes 
  • Post management duties
  • Monitoring and maintaining stationery stock levels 
  • Booking, prepping and clearing meeting rooms
  • Supporting and covering reception when required 
  • Assisting the Marketing Manager with mailshots, printing, events and other ad-hoc tasks 
  • Collation and preparation of presentations, proposals and contracts using Word, Excel and PowerPoint
  • Occasional secretarial tasks including producing letters

Essential requirements:

  • Educated to A Level standard or equivalent. A degree level qualification would be advantageous, but is by no means essential. 
  • Excellent grasp of the English language, both written and verbal 
  • Demonstrable experience handling confidential and sensitive issues
  • Competent with Microsoft packages

Desirable qualities:

  • Excellent interpersonal skills
  • Responsive to urgent issues, using your initiative to solve the problem
  • Resourceful in the face of adversity 
  • Understanding and respecting the importance of discretion within the role
  • Exceptionally efficient and organised

Benefits:

  • Competitive salary and bonus
  • Gym membership
  • Company phone 
  • Pension scheme 
  • Health care
  • 25 holidays per annum
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