Junior Secretary Job Description Template

This Junior Secretary job description has been created by Tiger Recruitment as a basic template for our clients’ benefit. It is generic and will need to be tailored to the specifics of each company’s requirements.

Junior Secretary job description

Key responsibilities:

  • Working with the secretarial team, providing support to one another when necessary
  • Implementing and maintaining an effective filing system 
  • Photocopying, binding and storing all company documents 
  • Frequently updating contact details on the company database 
  • Ensuring all incoming calls are answered quickly, taking clear and accurate messages when necessary 
  • Collecting and distributing all incoming post and deliveries 
  • Managing and booking all outgoing post and couriers
  • Supporting the senior PA with admin and document overflow 
  • Covering diary management when required, including organising travel and accommodation and email correspondence 

Essential requirements:

  • Educated to A level standard 
  • At least a year’s experience in a similar role
  • Competent with MS office packages
  • Excellent written and verbal communication skills

Personality profile:

  • Ability to work within a fast-paced environment 
  • Adaptable approach to heavy workload 
  • Brilliant time-management skills
  • Highly motivated
  • Positive attitude and desire to learn

Benefits:

  • Competitive salary and bonus
  • Gym membership
  • Company phone 
  • Pension scheme 
  • Health care
  • 25 holidays per annum

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