Secretary role working for a highly respectable engineering company.

  • Rate:£12-£16 per hour
  • Location:London West End
  • Term: Temporary
  • Posted:29 Aug 2014
  • Tiger Job ID:Cs- sec

Secretary role working for a highly respectable engineering company. They  are looking for an intelligent, engaging, enthusiastic and confident person with great organisational skills.  The role is for a secretary to a demanding and meticulous team leader and also as additional support to a large engineering team.  The team leader is a very self-sufficient director and requires a secretary who is responsive, can take responsibility for a task from start to finish and who can also work well on her own.

Role

· Manage the Director’s diary and coordinate with other team members’ diaries using MS outlook

· Co-ordinating internal and external meetings and appointments within the diary

· Help Directors and Engineers with email management receiving instructions to action

· Organise and book travel arrangements including visas for the Directors, and other team members

· Becoming known as the point of contact for the Directors

· Handling confidential information

· Take minutes of meetings as required

· Photocopying and binding packs for client meetings – reports, company profiles, proposals etc.

· Preparation of PowerPoint slides for client presentations

· Administering expense claims for the Directors

· Preparation and administration of Tenders/Proposals

· Maintaining efficient electronic filing systems

· Organising incoming and outgoing post and communications

· Handling telephone calls/messages in a timely and professional manner

· Organise taxi and courier services

· Organise monthly catch up meetings

· Organising social activities/team events/client entertaining

· Supporting other secretaries when the need arises and own workload permits

· Other secretarial and administrative tasks as required

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tiger Recruitment.

 

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