Secretary / Administrator

  • Salary:£23,000-£25,000 per annum Bens
  • Location:London West End
  • Term: Permanent
  • Posted:04 Aug 2015
  • Tiger Job ID:DMPM2

This large international organisation are moving their Directorate to a smart HQ in St James's, SW1. The company is extremely well respected in their field and they are looking for a high quality Secretary / Adminisrator to come on board and report in to the Office Manager. You'll be helping out the OM and Directorate with many duties - please find further details below:

DUTIES AND RESPONSIBILITIES

 

 

 

 

 

 

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To provide a prompt, confidential and efficient administration / secretarial service, including travel arrangement, accommodation and meeting arrangement.

 

 

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Act as first point of contact for external/internal parties in the absence of the “Reports”.

 

 

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Be proactive; take the initiative where applicable ensuring that company policies (for example Travel policy) are adhered to.

 

 

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Full and comprehensive diary management.

 

 

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Production of PowerPoint presentations and Excel spreadsheets for both internal and external consumption.

 

 

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Assisting in the organisation of conferences and training sessions, including booking of hotels and conference rooms, seating plans, flights, coordination of arrival / departure times etc.

 

 

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Support the Office Manager, as part of the Executive Administrative / Secretarial team.

 

 

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Ad hoc support to other Senior Managers / Secretarial Staff as and when required.

 

 
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Maintain supplies of office stationery and consumables.

 

 

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Support fire evacuation procedure as required.

 

 
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Check invoices for taxis, stationery, courier services etc. and ensure that they are correct.

  

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