PA to CEO, Knightsbridge

  • Salary:£32,000-£35,000 per annum
  • Location:London West End
  • Term: Permanent
  • Posted:15 Apr 2014
  • Tiger Job ID:MJtradint

Opportunity for numerate and confident PA with excellent skills to support CEO of dynamic trading company in their amazing Knightsbridge office. The role is extremely hands-on and involves travel, personal work and  accounts.

the ideal candidate must be a grad caliber PA with a minimum of four years PA experience at  senior level. Experience of working  within an international environment desirable as you will be working across  time zones. 

• Travel

Source the best airline fare using multiple agencies and comparison websites

Seat allocation, ensure all passengers sit together once booking has been made

Apply for visas

Book hotel rooms

Ensure ESTA's are all up to date

Apply for passports (if expired)

Liaise with company driver to ensure pick up and drop offs to and from the airport for all persons travelling

Book household staff travelling

Book family travel

 

• Personal Life

Settle medical expenses bills via BUPA

Settle all household bills

Full responsibility of all household vehicles - MOT, insurance, Tax, parking permits

On hand technical issues looking after sharing of documents, setting permissions

Key holder for Household in case of alarm

Maintenance f the household (lifts, appliance servicing)

Children's school fees are paid

All holidays are entered into the calendars

Driver to pick up the kids from school as needed

Arranging driver and his work

Purchasing personal items

Arranging Doctor's appointments and travel

Sourcing and booking personal holidays, flights, hotels (Ski and Christmas holidays)

Managing extensive Art collection

Sourcing warehousing and transportation of Art as and when

Adding items to insurance policies

Looking after children's finances and travel arrangements (overseas)

Villa in Nice - liaising with the staff

VAT and company returns for off shoot companies set up by other family members

Responding to tasks asked by CEO's wife

 

• Accounts

Settle all Bills (BT, Local Water, Electricity, Cable TV, O2)

Payroll for Household cleaners (weekly)

Running and maintenance of household, cars, MOT, servicing, dealing with adhoc requests on site

Settle AMEX and other credit cards payments

Cheques from multiple bank accounts (total: 16)

Write out cheques in different currencies and different accounts

Reconcile bank accounts and credit cards within Quicken

File Bank Statements

Settle invoices for adhoc orders

Use multiple credit cards across different currencies

Expenses on excel sheet and submit for claim (multiple currencies)

Spread sheet with payments (enter receipts) - different cards and different currencies

Petty Cash and Form

• Office/Business

Scan in documents and send off as directed

Scan in business cards into contacts

Book in meetings into diary and arrange meeting rooms

Liaising with other offices overseas

Arrange IP week meetings/socials

• IT

Ensure all family members have access to diaries/calendars to see holidays etc

Mobile phones-contacts up to date

All tools up to date (mobile phone, PC) 

 

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