Office Manager- Oxford

  • Salary:£30,000-£38,000 per annum
  • Location:National
  • Term: Permanent
  • Posted:28 Oct 2016
  • Tiger Job ID:CS8850-OMOxford

Office Manager- Oxford
This Office Manager role is working within the Oxford University for an independent business/ charity involved with Education. Its working in a small office and they need someone who is capable, hardworking, efficient who can work independently. They will work very closely with the Managing Director, be very involved and work closely with some very interesting clients. They are looking for someone who is good on the financial side and can work well with numbers.

  • Day to day administration in collaboration with academic colleagues and leadership experts
  • Management of all components including seminars, practical skills training, networking events and social activities. The post-holder will be responsible for ensuring that all practical and logistical arrangements are made, liaising with speakers, the production of any course materials and co-ordinating follow-up.
  • Work with the director to develop the Progamme in response to feedback.
  • Maintain engagement with the Programme’s growing alumni body and oversee the development and planning of an effective alumni programme.

Financial Management

  • Preparing, monitoring and managing the  overall budget.
  • Monitoring staff expenses, petty cash and approval of invoices.
  • Liaise and maintain communication with donors and external partners for both Programmes, providing regular reports and updates as required.
  • Keeping careful records of donations received and monies expended for both Programmes.

Communications

  • Drafting a wide variety of written correspondence and documentation including donor updates
  • Maintaining and coordinating relationships with various stakeholders
  • Work in conjunction with the communications co-ordinator, ensuring that all the website content is up to date, accurate and relevant and monitoring the social media presence.

Key Skills, Competencies & Experience

  • A proven track record in project and/or events management; experience of working in higher education or the charity sector would be advantageous but not essential;
  • Highly numerate with strong experience of financial management, budgeting and reporting;
  • Highly developed administration and office management skills;
  • Excellent IT skills including MS Office (Word, Excel, Outlook, Powerpoint) and ideally Apple software. Knowledge of InDesign and experience of website maintenance is also necessary.
  • Excellent written and verbal communication skills, including the ability to interact effectively with a range of individuals from students to senior academics and high-profile speakers;
  • A self-starter with a proactive attitude and who can anticipate needs;
  • Strong organisational skills – able to multi-task and manage time efficiently;

 


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