Office Manager in a digital marketing company

  • Rate:£21,000-£26,000 per annum
  • Location:London West End
  • Term: Contract
  • Posted:30 Oct 2014
  • Tiger Job ID:cs-OM

Office Manager in a digital marketing company

This Office Manager role working for a digital marketing company in a Software-as-a-Service company. Their head office in central London is looking a dynamic, bright, highly efficient Office Manager. This role is supporting the office of 90 people and therefore needs someone who really enjoys the diversity of an Office Manager and being the go to person in the Office.

Job Description

  • Managing the Director’s diary including ensuring that the use of his time is optimised;
  • Arranging meetings for the senior members of staff
  • Managing the office working environment;
  • Booking and arranging travel for the senior members of staff
  • Managing the interaction with the key suppliers;
  • Maintaining and looking for improvements in the office procedures and the procedures manuals;
  • Management of electronic and physical records of key documents: fully executed contracts, constitutional documents, regulatory compliance documents, etc
  • Managing accounts payable and account receivable
  • Arranging small events eg. Christmas party, client dinners etc
  • General administration duties:

    • Scanning & photocopying
    • Printing and binding of presentations
    • Ad-hoc assistance with PowerPoint, Word and Excel work
    • Facility Management:

      • Liaising with office suppliers
      • Stationary, postage and courier organisation
      • Dealing with basic IT issues
      • Greeting guests and answering phones
      • Researching travel arrangements
      • Processing staff expense claims and compiling expense records
      • Assisting with the yearly internship programme – helping to advertise the role and arrange interviews

Key Skills & Attributes

  • Self Sufficient and able to show initiative
  • Good communication skills with a variety of counterparties
  • Professional, reliable and highly organised
  • Experience or knowledge of financial services industry
  • Quick Learner with good attention to detail
  • Proficient in Microsoft PowerPoint, Excel and Word

Requirements

  • Strong interpersonal skills and teamwork
  • Strong verbal and written communication skills
  • Numerate
  • Ability to work efficiently under pressure

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