Executive Assistant/ Office Manager

  • Salary:£30,000-£35,000 per annum
  • Location:International
  • Term: Permanent
  • Posted:12 Feb 2018
  • Tiger Job ID:ABEAOM12966

Job Purpose
To perform diverse administrative duties and manage the Executive office. This position involves high-level contacts and exposure to corporate critical information necessitating considerable use of tact, diplomacy, discretion, judgment and confidentiality.

Main TasksĀ 

  • Managing day-to-day operations for the offices of the Managing Directors
  • Keeps notes/minutes to meetings with action items, distributes and follows up to ensure actions completed
  • Screens telephone calls and incoming mail and responds promptly to incoming correspondence as appropriate
  • Maintains an updated and accurate calendar as well as schedules appointments and office meetings as requested
  • Prepares and confirms all travel and accommodation arrangements and resolves related difficulties
  • Maintains confidential records
  • May act as project manager for offices of the Managing Directors
  • Maintain certain executive reports/spreadsheets and distribute to staff as requested
  • Act as a liaison between the Executives and other management, aligning execution to goals, removing ad blocks, and gathering research to facilitate faster decision-making, and ensuring communication and reporting are happening smoothly and consistently

Key Qualifications

  • BA/BS degree preferred
  • At least 6 years progressively responsible experience in an Executive support role to a senior manager
  • Proficient with Microsoft Word, Excel, PowerPoint and Outlook
  • Strong oral and written communications skills in English (Arabic language is a plus)
  • Ability to work independently and to tight deadlines
  • Attention to detail
  • Excellent listening skills

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