Executive Assistant in HR

  • Rate:£21-£24 per hour
  • Location:London City
  • Term: Contract
  • Posted:19 Feb 2018
  • Tiger Job ID:RHEA12724

A global investment banking client is looking for an Executive Assistant to join their team in London. This role will report to the EMEA Head of Talent Development and supports the five HR MDs, with primary focus on Executive Administrator responsibilities for the Head of International HR. 

This is an ongoing temporary position, which will require the chosen candidate to have had previous experience working within Investment Banking.

Primary Responsibilities 

Control of business schedule and diary management for MDs on the team.
Arrange internal and external meetings. 
Act as a ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes
Arrange all conference calls, rooms, AV equipment, catering, dial-in numbers and video conference facilities. 
Assist in managing itineraries and arranging meetings for visiting HR senior leaders or other senior visitors to EMEA as needed 
Printing and collating all meeting documentation as required. 
Support team in maintaining regulatory correspondence and other document management on Firm systems as required 
Co-ordinate and book all travel including flights, hotels, currency, taxis etc
Manage and process expense claims and invoices in a timely manner
Provide secretarial and administrative assistance to support other team members within HR as required. 

Skills required (essential) 

Ideal candidate should have previous experience in a similar high-performance environment. 
Ability to maintain confidentiality on all aspects of work. 
An experienced, confident, friendly ‘people oriented’ personality required with an ability to liaise with people at all levels to achieve work goals. 
Ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently. 
Clear and concise written and verbal communication. 
Ability to use own initiative and judgement. 
Ability to work independently and to proactively address and resolve issues as they arise. 
Highly organised and capable of multi-tasking to meet deadlines. 
Discrete, professional manner. 
Excellent attention to detail. 
Good organisational skills and able to follow up outstanding items as necessary. 
Word / PowerPoint / Excel / Outlook/ Adobe and all other Microsoft applications. 
SharePoint experience is an advantage 

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