Administration Assistant role staring immediately

  • Rate:£26,500-£27,000 per annum
  • Location:London West End
  • Term: Temporary
  • Posted:07 Nov 2014
  • Tiger Job ID:CS-AA

Administration Assistant role is working for a large International Company with beautiful offices based in London. This role is very varied and will need someone with 3/5 years’ experience. They are looking for an organised and confident individual. The right candidate should be able to prioritise, communicate at all levels, have good initiative and work well both within a team and autonomously. Good Word, Excel, PowerPoint and Outlook skills are essential.

The role will take on some HR duties, financial aspects, Office Management and any other general areas that need attention. It’s supporting a senior administer who needs the support on all areas.

Human Resources

Carrying out inductions for new and transferred staff

Co-ordination of appraisal system, coordinating programme and paperwork

Co-ordination of work experience/vacation student placements

Management of training records

Assistance with staff data for financial and other purposes

Finance

Providing assistance with preparation of draft fee invoices

Time sheet chasing, processing time transfers, costing queries and processing supplier invoices

Use of and manipulation of data in CRM (Client Relationship Management)

Accessing and distributing of information 

Monitoring groups finances and liaising with the groups finance coordinator

Office Management

Co-ordinating office moves, desk allocation and updating floor plans

Liaison with the facilities management on behalf of the teams

Liaison with IT Services and local systems management

Assistance with ensuring compliance with Health and Safety procedures

General

Providing assistance to other members of the Business Services team

Providing assistance with staff welfare, organisation of meetings and social events,

Be a focal point for staff requiring administrative information.

 

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