WHAT IS THE JOB OF A JUNIOR SECRETARY?
A Junior Secretary will typically form part of the secretarial team and assist the other secretaries with overflow administrative tasks. They’ll be responsible for the maintenance of an effective filing system and help with photocopying, binding and scanning of important company documentation.
Ensuring all incoming calls are answered quickly and efficiently, the Junior Secretary will often cover for the Receptionist and equally assist the Senior Personal Assistant with administrative tasks. They may also support the facilities function with sorting mail, managing and booking couriers, and distributing deliveries.
RECRUITING A JUNIOR SECRETARY
In the initial briefing process with you, we’ll discuss your company culture, the personalities of the people they’ll be working with, and how you think the Junior Secretary might be trained. It’s really important to get the right personality profile suited to your business, and we would ideally like to see this person grow and progress with the role.
As many Junior Secretaries are starting out in their career, we don’t look for extensive experience in their CVs. Instead, when we interview we’re looking for key character traits such as enthusiasm, motivation and a desire to learn.
OUR JUNIOR SECRETARY CANDIDATES
Our Junior Secretary candidates undertake a rigorous interview and assessment process and it’s here that we determine their capabilities around working in high pressure environments, handling heavier workloads and effective time management.
Successful candidates may come from hospitality backgrounds or have completed internships in similar administrative capacities. They’ll have excellent written and verbal communication skills as well as a basic competency with MS packages, especially word and excel.
Contact Tiger Recruitment now to discuss your next Junior Secretary role requirement.