Facilities Assistant Job Description Template

This Facilities Assistant job description has been created by Tiger Recruitment as a basic template for our clients’ benefit. It is generic and will need to be tailored to the specifics of each company’s requirements.

Facilities Assistant job description

Key responsibilities:

  • Office porterage as required including office moves, furniture moves, deliveries and collections
  • Logging and reporting all technical faults and arranging all office equipment fixtures and fittings 
  • Co-ordinating parking availability, security passes and the booking in of visitors and clients 
  • Carrying out periodic health and safety checks 
  • Carrying out risk assessments 
  • Preparing, printing, binding and archiving, when necessary, all company documents and reports
  • Monitoring and maintaining stationary stock levels 
  • Sorting and distributing all incoming and outgoing faxes and mail
  • Booking both UK and international couriers
  • Providing support and cover on reception when necessary 
  • Building a close relationship with the Office Manager to ensure the smooth running of the business

Essential requirements:

  • Educated to A Level standard or equivalent. A degree level qualification would be advantageous, but is by no means essential. 
  • Proven experience in similar administrative roles
  • Experience in a mail room environment 
  • Competent with Microsoft Office packages

Desirable qualities:

  • Flexibility and willingness to work outside office hours 
  • Ability to work well individually and as part of a larger team
  • Excellent interpersonal skills
  • Exceptional organisational skills 
  • Proactive and responsive
  • Deadline-driven 


  • Competitive salary and bonus
  • Gym membership
  • Company phone 
  • Pension scheme 
  • Health care
  • 25 holidays per annum
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