Executive Assistant Job Description Template

This Executive Assistant job description has been created by Tiger Recruitment as a basic template for our clients’ benefit when looking to hire an Executive Assistant. It is generic and will need to be tailored to the specifics of each company’s requirements.

Executive Assistant job description

Key responsibilities:

  • Gatekeeper and first point of contact for xxx
  • Extensive diary management 
  • Occasional event management 
  • Facilitating travel arrangements – including flights, trains, hotels, restaurants and taxis
  • Expenses
  • Handling all calls affably and efficiently 
  • Liaising with other assistants/PAs as part of a broader team  
  • Scheduling appointments and board meetings, both internally and externally 
  • Updating and filing corporate documents
  • Client management, including meeting and greeting, conflicts, contracts and billing 
  • Administrative tasks including booking meeting rooms and lunches, filing and arranging team events
  • Collation and preparation of presentations, proposals and contracts using Word, Excel and PowerPoint
  • Minute taking
  • Inbox management and correspondence 
  • Overseeing incoming and outgoing post and courier deliveries 
  • Upkeep of contact database 
  • Ad hoc project work including, but not limited to, the following:

Essential requirements:

  • Educated to A Level standard or equivalent. A degree level qualification would be advantageous, but is by no means essential. 
  • Experience at senior level in the xxx industry 
  • Excellent grasp of the English language 
  • Competent with Microsoft Word, Excel and PowerPoint
  • Speed typing

Desirable qualities:

  • Team player 
  • Presentable and smart in appearance 
  • Proactive and able to work under pressure 
  • Excellent ability to prioritise and pre-empt
  • Understanding and respecting the importance of discretion within the role
  • Deadline-driven 
  • Exceptional organisational skills 

Benefits:

  • Competitive salary and bonus
  • Gym membership
  • Company phone 
  • Pension scheme 
  • Health care
  • 25 holidays per annum
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