A Day in the Life of a Private PA

Are you thinking of becoming a Private PA or are you intrigued as to how a Private PA can help you? We speak to Sylvie [1] about what a typical day looks like supporting a busy chairman.

7.30am: I’m up and dressed, and have started to go through Henry’s calendar for the day. I text him the most pressing things he needs to be aware of. Today, this includes his flight to Israel which has been pushed back. I also remind him that it’s his mother’s birthday so I arrange a present (a blue cashmere jumper and a bunch of red tulips) to be sent from him. 

8.30am: I drive over to Henry’s family home and pick up his post. I also give the housekeeping staff instructions for the week. It’s autumn, and I notice that the leaves have started to fall on the driveway, so I remind the house manager that these need to be swept up twice-daily. The housekeeper has packed Henry’s bags for his trip. I double check everything he needs for his trip is in his bags and take them with me. 

11am: I meet Henry at the car and we have our catch up on the way to the airport. I give him his schedule for the trip and we talk through the details. I realise that the housekeeper forgot to pack his pillow but I keep spares in the trunk so it’s not a problem. 

12.30: Henry’s safely on his flight so in the car on the way back into town I call his wife. They are hosting a summer party in a few months so we go through the details and a high-level plan. We’re able to confirm the entertainment but she has some changes to the proposed floorplan. I take notes and let her know I’ll call her after I’ve finished the tasting with the caterers.

1pm: I spend an hour with the caterers going through their proposed menu for the party. All looks in order but they’ve forgotten to include some of the vegan options. I call Henry’s wife and let her know that we’re almost able to tick it off the list. 

2.30pm: I’m back in the family office and on the phone to the housekeeper in Israel to let her know that Henry’s running late. He told me that he won’t need dinner so I suggest that she puts out nibbles instead with a turn-down service. He also decided to invite some friends to the house for the weekend so I let her know that she can prepare the bedrooms. 

3pm: The traffic report is awful this afternoon so I call the family chauffeur and instruct him to leave half an hour early to pick up the kids from school.

4pm: Henry’s diary is set for tomorrow so I take the time to do some admin. The family has racked up several parking tickets over the past week which need paying. I look at the account and check the utility bills are all in order but notice that an unusually high amount has been debited from the account. It looks like Henry’s wife has bought another horse. He’s definitely not aware of it but I decide to let them work it out between themselves.

5pm: I leave the office to head to my fine art course. Henry has organised this ahead of me project-managing their property fit-out in Tuscany next year. 

9pm: My own children are fed and watered so I do one last check of my emails before bed. Henry is happily settled in with his friends in Israel but has told me he would like the hallway paint colour changed to blue. I’ll action it in the morning. We have established a system where, outside the hours of 9pm to 5pm Monday to Friday, texts are for urgent actions and emails are for non-urgent tasks. It works well for us and means we’re able to reach a better balance!

For more information on how a Private PA can help to alleviate the stresses of your busy lifestyle, get in touch today. 

[1.] All real names have been withheld 

Categories: Job Seekers

Tags: Candidates, Day to Day, Job Seekers, PA, Personal Assistant, Private PA

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